RFP: SFY 2026 Summit County and Medina County CCMEP Youth Services
RFP Closes: 04-04-2025 04:00 PM
Ohio’s Local Area 2 Workforce Development Board, the County of Summit Department of Job and Family Services, and Medina County Job and Family Services jointly announce the issuance of a Request for Proposals (RFP) for entities seeking to provide the following workforce development services in Summit and Medina Counties during State Fiscal Year 2026: Comprehensive Case Management and Employment Program (CCMEP) for Youth Education and Employment Services, funded and regulated under the Workforce Innovation and Opportunity Act (WIOA) and Temporary Assistance for Needy Families (TANF).
Materials for download:
SFY 2026 CCMEP Youth Services
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| Exhibit | Document |
|---|---|
| A | Proposal Response Workbook |
| B | Letter of Intent Template |
| C | CCMEP WIOA Budget Instructions |
| D | CCMEP TANF Budget Instructions |
| E | WIOA Budget Packet |
| F | TANF Budget Packet |
| Appendices |
Important dates:
| Activity | Date | Time |
|---|---|---|
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Technical Assistance Session at OhioMeansJobs Summit County, 1040 E. Tallmadge Avenue, Akron Attend virtually: Microsoft Teams meeting link |
Tue. 3/4/25 | 1:00 PM EST |
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Letter of Intent to Propose due The deadline to submit a Letter of Intent has passed. |
Fri. 3/21/25 |
4:00 PM EST |
| Deadline to send RFP questions | Fri. 3/28/25 | 4:00 PM EST |
| Proposals due | Fri. 4/4/25 | 4:00 PM EST |
Q&A:
Questions and answers will appear here.
| Date | Question | Answer | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
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| 3/4/25 | How many service providers are there currently? | There are three service providers in Summit County and one service provider in Medina County. | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| 3/4/25 | Is the success level the threshold for meeting performance, or the negotiated standard? | The success level for negotiated performance standards is 90% of the standard and must be reached to be considered successful in the measure. | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| 3/4/25 | What are the WIOA amounts available? | There is $725,000 and $275,000 available in Summit and Medina Counties, respectively. | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| 3/4/25 | How extensive is work expereince? | Work experience is a signifcant part of the program, wth 20% of the WIOA allocation required to be spent on the program element. | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| 3/4/25 | Is there a required number of participants to be served? | Although respondents are asked to estimate how many participants they may serve, there is no minimum requirement for the proposal. Negotiated goals for numbers served may be incorporated into contracts. | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| 3/4/25 | How many participants are served on average? | In PY23, July 2023 - June 2024, 997 participants were served in Summit County and 246 particpants were served in Medina County. | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| 3/4/25 | Is there a maximum cost per participant, and what is the average cost per participant? | While there are limits to the amounts spent on specific services such as work experience and occupational skills training, there is no designated maximum cost per participant. In the state, the average cost per particpant is approximately $7,000. | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| 3/4/25 | Can charts and graphics be included in the responses in the proposal response workbook template? | No, only text may be included in the template, but charts and other graphics may be included with the proposal as an attachment and referenced in the response in the template. Include a table of contents for any attachment packet submitted with the proposal. | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| 3/4/25 | Can the names of all attendees at the TA Session be published to promote collaboration? | Click here for the sign-in sheet. | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| 3/4/25 | How many staff are currently operating the program? | Currently, there are approximately 14 contracted provider staff associated with all program budgets in Medina County. Between three services providers, there are approximately 43 contracted provider staff associated with all program budgets in Summit County. Please note, not all staff appearing on a budget are providing direct services to participants, and not all staff are full-time equivalents. | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| 3/4/25 | Do both budget templates always need to be completed, or can it be one? | Both budgets should be submitted if you are proposing to serve both eligbility populations, but only one if proposing to serve just one eligibility group. | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| 3/4/25 | What are the most persistent challenges and barriers in serving this population? | Childcare, transportation, and homelessness are very common barriers in the youth population, although individual barriers may vary greatly. Having the correct home address can also be a challenge with some participants moving between locations frequently. | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| 3/4/25 | Could you please clarify whether the word requirement is 500 words per question or 500 words per section in the template? | The suggested 500 word limit is per individual response. | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| 3/4/25 | Are we still going to offer supportive services to our program participants? | Yes, some there should be a line item for participant supportive services included in the budgets. | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| 3/19/25 |
In regard to the recommended 500-word limit to each response: Is it a hard limit? Specifically for Question 2 on Page 6 of the Service Delivery Section This question asks for detailed responses about each service, linkages, and success rates, etc., and with so many services, we are struggling to answer is in 500 words and still be complete answer that addresses what is asked. |
This is a suggested limit for proposal workbook responses in general. There is no penalty for a response over 500 words for that specific question. | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| 3/21/25 | Page 5 of Exhibit C – WIOA Budget Instructions states, “Indirect costs cannot exceed 10% of the Total Direct Program…” whereas page 2 #5 states it cannot exceed fifteen percent (15%), as does Exhibits E, D and F. Please confirm the limit on indirect cost. | The indirect cost limit is 15%. Please disregard the typo in Exhibit C. | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| 3/21/25 | If the service provider purchases any equipment (office furniture, computer, etc.), who is expected to take ownership at the end of the program? | Equipment and supplies purchased and reimbursed through the service agreement are considered property of the grantors upon termination of the contract. | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| 3/21/25 | If needed, may bidders add lines to the budget forms? For example, if we are proposing more staff than lines provided. | Yes - please use as many lines as necessary. | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| 3/21/25 | What is the file size limit of your email inbox? If our proposal response package exceeds that limit, may we send multiple emails labeled file 1 of X, 2 of X, etc.? | You may send multiple emails to submit your proposal if you believe attached files are too large to send, labeling them in the email subject line 1 of X, 2 of X, etc. Email confirmation of the receipt of your proposal will be provided. All emails containing proposal elements must be received by 4:00 p.m. EST on April 4. | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| 3/21/25 | Please provide the “range for the full-time equivalent (FTE) cost” as described on page 5 of the Exhibit C – WIOA Budget Instructions. |
Please note: these calculations would be in addition to the current total FTE count and are estimates. Final cost per FTE cannot be calculated until the total FTE count is complete. |
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| 3/21/25 | Are the current office locations available for a new provider? If yes, what is the current cost of facilities and what is included in the rent? Assuming space is available for use, how many offices, cubicles, and/or desks are available at each location for youth staff? |
There is space onsite at the OhioMeansJobs Summit County center for the service provider delivering framework and enrollment activities - there are currently 12 FTEs housed at the center. Other service providers operate out of offsite locations in Summit. Currently, the CCMEP provider in Medina County operates out of an offsite location. Included in the facilities costs:
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| 3/21/25 | Are laptops and other office equipment available for future use? If yes, how many computers, printers, copiers, etc. are available? Is there a cost associated with using these items? | Office equipment such as printers and copiers are available to provider staff onsite. There is no cost for using existing equipment. Should laptops or other supplies need to be purchased, costs may be reimbursed through the contract. | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| 3/26/25 |
Please confirm that a combine budget for Summit/Medina may be submitted for TANF. Likewise, please confirm that a combined budget for Summit/Medina may be submitted for WIOA. |
One budget each should be submitted for: TANF Medina, WIOA Medina, TANF Summit, WIOA Summit. | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| 3/26/25 | Exhibit C states. " The allocation of indirect costs may be determined by any method, assuring that the distribution is equitable." Exhibit D states, "The allocation of indirect costs may be determined by any method that assures an equitable distribution." With this in mind, please confirm that we may modify the indirect cost calculation section of Exhibit E and Exhibit F to accurately reflect our indirect calculation methodology. | Yes. | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| 3/28/25 |
In Section 6 of the application workbook, question/response item 5 states: “Provide State-defined CCMEP and/or WIOA common measure program performance data from other projects where applicable services were delivered by your organization.” This is referencing the chart of metrics located on page 14 of 21 of the RFP, correct? If not, can you please clarify what is meant by State-defined CCMEP and/or WIOA common measure program performance data? |
Yes, it is referencing the performance measures located in the table on page 14 of the RFP. | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| 3/28/25 |
We know from the RFP information that Summit County funding does not include work experience wages an see that these should, therefore, not be included in budgets for Summit County proposals. We also read in the RFP “Funding for work experience wages, incentives, and training services is accessible through the WDB and Summit Lead Agency for the awarded provider’s use.” How would we go about tapping into/requesting these funds, if awarded? |
Training funds are for the use of individual particpants once the service provider has determined the participant is eligable and suitable for training. The service provider will work with the WDB and/or lead agency for the approval process. Payments for training are made directly from the WDB or lead agency to the training provider. | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| 3/28/25 |
We understand that separate budgets are required for each county as well as for each funding source (WIOA and TANF). Do you have any guidance related to how we should split the budget if we intend to dual enroll some participants? For example, if participants are eligible under both TANF and WIOA, do we need to do a 50/50 funding split? Or are we able to determine how exactly we split that funding, according to our needs? (We have a target population that we serve, but until we speak with individuals, we sometimes don’t know whether they are eligible based on WIOA criteria, TANF, or both.) |
The purpose of the budget form is to detail how the respondent intends to utilize available funding and does not directly impact spending for an indivudual participant. Budgets should be based on how much funding the respondent anticipates they will need to administer their program as a whole. Total funding available can be found on page 16 of the RFP. | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| 3/28/25 |
Will SAMWA COG honor the indirect cost rate options per the Uniform Guidance [2 CFR 200.332(b)(4) for the WIOA and TANF programs? In accordance with 2 CFR 200.332(b)(4), all pass-through entities in sub-awarding some or all of the Federal award to eligible sub-recipients must approve either: 1. The Federally-negotiated indirect cost rate, 2. The 15% de Minimis rate, or 3. Negotiate an indirect rate with the sub-recipient, which can be based on a prior negotiated rate between a different pass-through entity and the same sub-recipient. If basing the rate on a previously negotiated rate, the pass-through entity is not required to collect information justifying this rate, but may elect to do so. |
SAMWA COG and the Lead Agencies operate in accordance with the federal guidance provided by 2 CFR 200. | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| 3/28/25 |
Would you clarify, the number of participants served as listed in the Q&A - are those numbers specifically for WIOA Youth and TANF only, OR do they represent all enrollments for each county? Could you break down the number of WIOA Youth and the number of TANF please by each County? |
During PY23 (July 1, 2023 - June 30, 2024) Medina
Summit
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| 3/28/25 | Should the expenses for the center be included in the budget we submit? If so, can you please provide an estimate or what the current provider(s) pay by each funding stream (WIOA Youth and TANF)? | Facility costs are calculated based on FTEs. Please see the FTE breakdown in a Q&A reponse above, highlighted in blue. Facility costs should only be included if the respondent intends to operate their program out of the OMJ center(s). | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| 3/28/25 | For the Summit County budget, "youth wages should not be included in the proposed budgets....." pg. 14 of RFP - do we need to reduce our budget by the 20% that must be allocated toward work experience, or are those funds above and beyond what is listed in this RFP? | The 20% requirement for work experience is applicable toward the local area's total WIOA allocation and has already been accounted for outside of the total available funds for contracted service providers. Respondents may submit budgets up to the limits listed on page 16 of the RFP. | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||