| 2/21/24 |
What are the MOU costs per staff person for the 2024/2025 contract year? |
The estimated FTE costs are located on the last page of Exhibit C. |
| 2/27/24 |
The Proposal Response Workbook does not allow for graphs or images to be included in responses. How should related materials be provided? |
Any materials related to a response in the Proposal Response Workbook can be submitted along with the Requested Attachments and indicated as such. |
| 2/27/24 |
Is there a preferred format for providing past performance outcomes for other programs? |
There is no preferred format. |
| 2/27/24 |
How should Pay-for-Performance appear in the budget? |
Pay-for-Performance should appear as a single line item on Form C of the budget packet. Full instructions begin on page 4 of Exhibit C. |
| 2/27/24 |
What happens to the amount set aside for Pay-for-Performance if the standards are not met? |
The service provider would not be reimbursed for the Pay-for-Performance standards not reached (5% contract value for each measure). |
| 2/27/24 |
If a Respondent were to propose to provide both Career Services and One-Stop Operator Services at both OMJ centers, how many budgets would be submitted with the proposal? |
Four total budgets would be submitted with a proposal for both Career Services and One-Stop Operator Services at both OMJ centers: A separate budget each for Summit Career Services, Medina Career Services, Summit One-Stop Operator, and Medina One-Stop Operator. |
| 3/12/24 |
What is the current career services staffing structure? |
At OMJSC, staff consists of a manager, intake specialist, special projects coordinator, part-time quality assurance specialist, part-time career counselor, part-time business services coordinator, two community development specialists, three employment specialists, and four recruiters (15 FTE). At OMJMC, staff consists of a manager, part-time career counselor, part-time business services coordinator, part-time quality assurance specialist, recruiter, and two employment specialists (5 FTE). |
| 3/12/24 |
What is the current OSO staffing structure? |
At OMJSC, staff consists of a full-time center manager, office manager, and secretary (3 FTE). At OMJMC, staff consists of a part-time center manager (0.2 FTE). |
| 3/22/24 |
Please clarify if Exhibits are allowed to be submitted in conjunction with Section 3D Career Services. |
Any materials related to a response in the Proposal Response Workbook can be submitted along with the Requested Attachments and indicated as such. |
| 3/22/24 |
How many Adult and DW customers were served the last full fiscal year? |
As an Area, 490 Adults and 160 Dislocated Workers were served during SFY23. |
| 3/22/24 |
How many ITAs for Adults and DWs were issued the last full fiscal year? |
As an Area, 52 ITAs were written for Adults and Dislocated Workers during SFY23. |
| 3/22/24 |
Does the Summit and Medina Workforce Area have an existing partner portal? On page 9, on Exhibit A, Under Staffing and Oversight, question 4, it states, “Provide an internal staffing plan to operate and coordinate the One-Stop center and oversee the partner system. Delineate areas of responsibility and indicate efforts to maintain optimum staffing levels to operate the center.” |
The term "partner system" refers to the public workforce system as defined by WIOA and represented by co-located service providers at American Job Centers, however, a virtual "partner portal" exists on each of the OMJs' websites. |
| 3/22/24 |
According to Exhibit C: WIOA Career Services Program Budget Instructions “Indirect costs cannot exceed 10% of the Total Direct Program Costs unless your agency has a Negotiated Federal Rate (attach a copy).” Will SAMWA COG honor the indirect cost rate options per the Uniform Guidance [2 CFR 200.332(a) (4)]? In accordance with 2 CFR 200.332(a) (4), all pass-through entities in sub-awarding some or all of the Federal award to eligible sub-recipients must approve either:
- The Federally-negotiated indirect cost rate,
- The 10% de Minimis rate, or
- Negotiate an indirect rate with the sub-recipient, which can be based on a prior negotiated rate between a different pass-through entity and the same sub-recipient. If basing the rate on a previously negotiated rate, the pass-through entity is not required to collect information justifying this rate, but may elect to do so.
|
SAMWA COG operates in accordance with the federal guidance provided by 2 CFR 200. |
| 3/22/24 |
Can you share the job description for Recruiter and Secretary? |
The job descriptions are developed by the service provider and not the WDB. The WDB does not prescribe specific staff or roles for service delivery; it is up to the provider to determine staff roles and coverage. |
